Fort Worth Wedding Coordinators Who Run the Day So You Don't Have To
Fort Worth Wedding Coordination
Toast Entertainment coordinates Fort Worth weddings, with packages from $1,995. Knot Hall of Fame, top 1% of wedding professionals nationwide. A lead coordinator and an assistant run every wedding day. We cover the Stockyards, Southlake, Westlake, Grapevine, Burleson and Aledo.
How the Day Runs With Toast
- Four months outYou are connected with your dedicated coordinator.
- PlanningYour coordinator builds the timeline and the floor plan with you.
- Venue visitYour coordinator visits your venue with you to learn the layout and plan the floor plan on site.
- Vendor managementYour coordinator contacts and confirms every vendor on your list.
- RehearsalOne hour of rehearsal coordination is included in every package.
- Wedding dayA lead coordinator and an assistant run the day. Essential covers up to eight hours. Elite covers arrival to the final formal event.
Ashley managed wedding venues for ten years before she took over Toast's coordination team, so she knows what a venue needs from a coordinator. Her crew confirms every vendor, walks your venue with you ahead of time, times the day to the minute, and fixes venue problems before you hear about them. In Fort Worth, a Toast lead coordinator and an assistant run your day, and Ashley sets the standard they work to.
Read what couples say about Toast coordinationFort Worth Coordination Packages
Every package includes a lead coordinator and an assistant, a venue visit before the wedding, vendor management and confirmations, timeline and floor plan creation, and one hour of rehearsal coordination. What changes between packages is how much of the wedding day we cover.
Professional support when it matters most. Designed for couples who have handled most of the planning but want experienced professionals to take over in the final months.
- Up to 8 hours of wedding-day coordination
- 1 hour of rehearsal coordination
- Lead coordinator and assistant
- Vendor management and confirmations
- Timeline and floor plan creation
Our most-booked coordination package because it removes all uncertainty. We are there for every part of your wedding day, from arrival to the final formal event.
- Unlimited wedding-day coordination
- Arrival to final formal event
- 1 hour of rehearsal coordination
- Lead coordinator and assistant
- Vendor management and confirmations
- Timeline and floor plan creation
Add-ons
| Request a specific coordinator | $200 |
| Coordinator extended service, lead and assistant | $200/hr |
Toast also covers Fort Worth DJ and MC, photography, videography, photo booth, and lighting and enhancements. Bundling two or more services saves up to $400.
From Inquiry to Wedding Day
Send us your date and venue. We confirm the date is open and send a quote.
Four months before the wedding, you are connected with your dedicated coordinator.
Timeline, floor plan, venue visit, and vendor confirmations, with your coordinator.
Your coordinator runs one hour of rehearsal with the wedding party.
A lead coordinator and an assistant run the timeline you built together.
If your lead coordinator has an emergency, the assistant already on site takes over and another Toast coordinator is sent to your wedding. You are booking a company with a team, not a single freelancer.
Fort Worth Venues We Work With
Every Toast coordination package includes a venue visit before your wedding. Your coordinator walks the property with you, learns the layout and the house rules, and builds the floor plan around the space you have.
Coordinating a Fort Worth wedding
A Stockyards wedding runs on two clocks, yours and the weekend crowd's. Exchange Avenue fills up fast on Saturdays, so guest arrival, photo walks and the grand exit all get timed around it.
Rail depots and galleries don't come with a standard floor plan. At The Ashton Depot or Artspace 111, your coordinator walks the room with you on the venue visit and builds one that fits your guest count.
If your venue has its own coordinator, ours works alongside them.
Out in Aledo or up in Southlake, the venue can be a long drive from downtown hotels. Your coordinator confirms arrival times with every vendor on your list, so nobody is hunting for the gate at 4 o'clock.
Toast Coordination Reviews
"Toast was absolutely wonderful to work with from beginning to end. I chose toast for photography, videography, coordinating, and Dj. Everyone was awesome at their jobs and made the day flow so smoothly."
Fort Worth Wedding Coordination FAQ
How much does wedding coordination cost in Fort Worth?
Essential Coordination is $1,995 and covers up to eight hours of your wedding day. Elite is $2,795, with no hour cap from arrival to the final formal event.
What does $1,995 cover in Fort Worth?
Up to eight hours of wedding-day coordination, one hour of rehearsal coordination, a lead coordinator and an assistant, vendor management and confirmations, timeline and floor plan creation, and a venue visit before the wedding.
What is the difference between Essential and Elite?
Hours. Essential covers up to eight hours of your wedding day. Elite is unlimited, from arrival to the final formal event.
When do we start working with our coordinator?
You are connected with your dedicated coordinator four months before your wedding.
Is this day-of coordination or full planning?
More than day-of, less than full planning. It is designed for couples who have handled most of the planning and want experienced professionals to take over in the final months.
Can we choose our coordinator?
Yes, for $200. If you leave it to us, Toast picks your lead coordinator and assistant, and Ashley Rust, our Coordination Director, keeps an eye on the plan.
What if our wedding day runs longer than eight hours?
On Essential, extended service for the lead coordinator and assistant is $200 per hour. On Elite, wedding-day coordination has no hourly cap and runs from arrival to the final formal event.
Do you coordinate weddings outside central Fort Worth?
Yes. We cover Fort Worth, Tarrant County, and the wider Dallas Fort Worth metroplex, including Southlake, Westlake, Burleson, Grapevine, North Richland Hills, Saginaw, Azle, and Aledo.
Can we bundle coordination with DJ or photography?
Yes. Coordination bundles with DJ, photography, videography, and photo booth, and bundling two or more services unlocks up to $400 in savings.
Check Your Fort Worth Date
Walter founded Toast in 2010 with under $1,000 and built it into a Knot Hall of Fame company serving weddings across nine markets.
