San Antonio Wedding Coordinators Who Run the Day So You Don't Have To
San Antonio Wedding Coordination
Toast Entertainment is a Knot Hall of Fame company, top 1% of wedding professionals nationwide, and our coordination team has run weddings across San Antonio and the Hill Country. 1,000+ five-star reviews company-wide. We serve San Antonio, New Braunfels, Boerne, Schertz, and the wider Hill Country. Packages from $1,995.
How the Day Runs With Toast
- Four months outYou are connected with your dedicated coordinator.
- PlanningYour coordinator builds the timeline and the floor plan with you.
- Venue visitYour coordinator visits your venue with you to learn the layout and plan the floor plan on site.
- Vendor managementYour coordinator contacts and confirms every vendor on your list.
- RehearsalOne hour of rehearsal coordination is included in every package.
- Wedding dayA lead coordinator and an assistant run the day. Essential covers up to eight hours. Elite covers arrival to the final formal event.
Ashley Rust is Toast's Coordination Director. She spent her first decade in weddings as a venue manager, so she learned coordination from the venue side of the vendor relationship. She sets the standards Toast coordinators plan to: confirm every vendor, walk your venue before the wedding, build the timeline down to the minute, and solve the venue problems before they reach the couple. When you book Toast coordination in San Antonio, Ashley runs your wedding day herself or directs the coordinator who does.
Read what couples say about AshleySan Antonio Coordination Packages
Every package includes a lead coordinator and an assistant, a venue visit before the wedding, vendor management and confirmations, timeline and floor plan creation, and one hour of rehearsal coordination. What changes between packages is how much of the wedding day we cover.
Professional support when it matters most. Designed for couples who have handled most of the planning but want experienced professionals to take over in the final months.
- Up to 8 hours of wedding-day coordination
- 1 hour of rehearsal coordination
- Lead coordinator and assistant
- Vendor management and confirmations
- Timeline and floor plan creation
Our most-booked coordination package because it removes all uncertainty. We are there for every part of your wedding day, from arrival to the final formal event.
- Unlimited wedding-day coordination
- Arrival to final formal event
- 1 hour of rehearsal coordination
- Lead coordinator and assistant
- Vendor management and confirmations
- Timeline and floor plan creation
Add-ons
| Request a specific coordinator | $200 |
| Coordinator extended service, lead and assistant | $200/hr |
Toast also covers San Antonio DJ and MC, photography, videography, and photo booth. Bundling two or more services saves up to $400.
From Inquiry to Wedding Day
Send us your date and venue. We confirm the date is open and send a quote.
Four months before the wedding, you are connected with your dedicated coordinator.
Timeline, floor plan, venue visit, and vendor confirmations, with your coordinator.
Your coordinator runs one hour of rehearsal with the wedding party.
A lead coordinator and an assistant run the timeline you built together.
If your lead coordinator has an emergency, the assistant already on site takes over and another Toast coordinator is sent to your wedding. You are booking a company with a team, not a single freelancer.
San Antonio Venues We Work With
Every Toast coordination package includes a venue visit before your wedding. Your coordinator walks the property with you, learns the layout and the house rules, and builds the floor plan around the space you have.
Toast Coordination Reviews
"She was the absolute best! Almost every married woman I talked to prior to our wedding said expect things to go wrong on your wedding day, this was absolutely not the case because of Ashley. She ensured our day went perfectly. She is the reason the advice I will be giving to future brides is "make sure you have a day of coordinator, make sure you have an Ashley"."
"They made our day run SOOO smoothly in ways we couldn't have even predicted- so many small things we didn't even consider or think about, they had covered. Ashley was so responsive not only the week of but months prior, which was absolutely not expected as a day of coordinator (rather than full wedding planner). She went above and beyond."
"We had such an amazing experience with Toast Entertainment for our wedding! From beginning to end, everyone was so helpful, professional, and truly made sure everything came together perfectly. Jackie, Clarence, Aleisha, Aubrey, Reagan, and the Concierge team were all wonderful to work with and made the entire process so easy for us."
San Antonio Wedding Coordination FAQ
How much does wedding coordination cost in San Antonio?
Toast packages start at $1,995 for Essential Coordination, up to eight hours of wedding-day coordination, and $2,795 for Elite Coordination, unlimited from arrival to the final formal event.
What is included at $1,995?
Up to eight hours of wedding-day coordination, one hour of rehearsal coordination, a lead coordinator and an assistant, vendor management and confirmations, timeline and floor plan creation, and a venue visit before the wedding.
What is the difference between Essential and Elite?
Hours. Essential covers up to eight hours of your wedding day. Elite is unlimited, from arrival to the final formal event.
When do we start working with our coordinator?
You are connected with your dedicated coordinator four months before your wedding.
Is this day-of coordination or full planning?
More than day-of, less than full planning. It is designed for couples who have handled most of the planning and want experienced professionals to take over in the final months.
Can we request a specific coordinator?
Yes. Request a specific coordinator is a $200 add-on. Without it, Ashley Rust runs your wedding day herself or directs the coordinator who does.
What if our wedding day runs longer than eight hours?
On Essential, extended service for the lead coordinator and assistant is $200 per hour. On Elite, wedding-day coordination has no hourly cap and runs from arrival to the final formal event.
Do you coordinate weddings outside central San Antonio?
Yes. We cover San Antonio, Bexar County, and the wider Hill Country, including New Braunfels, Boerne, Helotes, Schertz, Converse, Universal City, Spring Branch, and Canyon Lake.
Can we bundle coordination with DJ or photography?
Yes. Coordination bundles with DJ, photography, videography, and photo booth, and bundling two or more services unlocks up to $400 in savings.
Check Your San Antonio Date
Walter founded Toast in 2010 with under $1,000 and built it into a Knot Hall of Fame company serving weddings across nine markets.
