South Texas Wedding Coordinators Who Run the Day So You Don't Have To
South Texas Wedding Coordination
Toast Entertainment is a Knot Hall of Fame company, top 1% of wedding professionals nationwide, and our coordination team has run weddings across the Rio Grande Valley and the Coastal Bend. 1,000+ five-star reviews company-wide. We serve McAllen, Corpus Christi, Brownsville, Harlingen, and the wider Rio Grande Valley and Coastal Bend. Packages from $1,995.
How the Day Runs With Toast
- Four months outYou are connected with your dedicated coordinator.
- PlanningYour coordinator builds the timeline and the floor plan with you.
- Venue visitYour coordinator visits your venue with you to learn the layout and plan the floor plan on site.
- Vendor managementYour coordinator contacts and confirms every vendor on your list.
- RehearsalOne hour of rehearsal coordination is included in every package.
- Wedding dayA lead coordinator and an assistant run the day. Essential covers up to eight hours. Elite covers arrival to the final formal event.
Sophia Perez is Toast's Owner and Lead Coordinator for South Texas. She has been with Toast for four years and has owned the South Texas market for three. Between weddings she travels with her daughter's dance team. She plans to the standards Ashley Rust sets for Toast coordinators: confirm every vendor, walk your venue before the wedding, build the timeline down to the minute, and solve the venue problems before they reach the couple. When you book Toast coordination in South Texas, Sophia runs your wedding day herself.
Read what couples say about Toast coordinationSouth Texas Coordination Packages
Every package includes a lead coordinator and an assistant, a venue visit before the wedding, vendor management and confirmations, timeline and floor plan creation, and one hour of rehearsal coordination. What changes between packages is how much of the wedding day we cover.
Professional support when it matters most. Designed for couples who have handled most of the planning but want experienced professionals to take over in the final months.
- Up to 8 hours of wedding-day coordination
- 1 hour of rehearsal coordination
- Lead coordinator and assistant
- Vendor management and confirmations
- Timeline and floor plan creation
Our most-booked coordination package because it removes all uncertainty. We are there for every part of your wedding day, from arrival to the final formal event.
- Unlimited wedding-day coordination
- Arrival to final formal event
- 1 hour of rehearsal coordination
- Lead coordinator and assistant
- Vendor management and confirmations
- Timeline and floor plan creation
Add-ons
| Request a specific coordinator | $200 |
| Coordinator extended service, lead and assistant | $200/hr |
Toast also covers South Texas DJ and MC, photography, videography, photo booth, and lighting and enhancements. Bundling two or more services saves up to $400.
From Inquiry to Wedding Day
Send us your date and venue. We confirm the date is open and send a quote.
Four months before the wedding, you are connected with your dedicated coordinator.
Timeline, floor plan, venue visit, and vendor confirmations, with your coordinator.
Your coordinator runs one hour of rehearsal with the wedding party.
A lead coordinator and an assistant run the timeline you built together.
If your lead coordinator has an emergency, the assistant already on site takes over and another Toast coordinator is sent to your wedding. You are booking a company with a team, not a single freelancer.
South Texas Venues We Work With
Every Toast coordination package includes a venue visit before your wedding. Your coordinator walks the property with you, learns the layout and the house rules, and builds the floor plan around the space you have.
Toast Coordination Reviews
"With the venue experiencing manager turnover things could have easily felt chaotic, but Ashley stepped in and handled everything with professionalism and grace. She went above and beyond, helping us navigate a very difficult (and at times clueless) manager. She made sure the venue honored what was outlined in our contract and caught details that were almost "omitted." I genuinely don't know what we would have done without her."
"We went through Toast for our wedding planner, DJ, and reception photographer! Brittany, our day-of coordinator, was excellent and very thoughtful to work with. She was kind and attentive, and we could not have done it without her! We enjoyed working with the entire team, and the Toast Concierge team was very responsive to our emails throughout the process."
"Sofia was our day of coordinator and she was the best! She was always there to help and never hesitated to do anything for us! Would definitely recommend TOAST to everybody!"
South Texas Wedding Coordination FAQ
How much does wedding coordination cost in South Texas?
Toast packages start at $1,995 for Essential Coordination, up to eight hours of wedding-day coordination, and $2,795 for Elite Coordination, unlimited from arrival to the final formal event.
What is included at $1,995?
Up to eight hours of wedding-day coordination, one hour of rehearsal coordination, a lead coordinator and an assistant, vendor management and confirmations, timeline and floor plan creation, and a venue visit before the wedding.
What is the difference between Essential and Elite?
Hours. Essential covers up to eight hours of your wedding day. Elite is unlimited, from arrival to the final formal event.
When do we start working with our coordinator?
You are connected with your dedicated coordinator four months before your wedding.
Is this day-of coordination or full planning?
More than day-of, less than full planning. It is designed for couples who have handled most of the planning and want experienced professionals to take over in the final months.
Can we request a specific coordinator?
Yes. Request a specific coordinator is a $200 add-on. Without it, Sophia Perez runs your wedding day herself.
What if our wedding day runs longer than eight hours?
On Essential, extended service for the lead coordinator and assistant is $200 per hour. On Elite, wedding-day coordination has no hourly cap and runs from arrival to the final formal event.
Do you coordinate weddings across the whole region?
Yes. We cover McAllen, Edinburg, Mission, Pharr, Brownsville, Harlingen, San Benito, Kingsville, Corpus Christi, and Sinton, across both the Rio Grande Valley and the Coastal Bend.
Can we bundle coordination with DJ or photography?
Yes. Coordination bundles with DJ, photography, videography, and photo booth, and bundling two or more services unlocks up to $400 in savings.
Check Your South Texas Date
Walter founded Toast in 2010 with under $1,000 and built it into a Knot Hall of Fame company serving weddings across nine markets.
