Toast Entertainment offers Dallas’s most trusted wedding coordination services, Knot Hall of Fame, top 1% of wedding professionals nationwide, with 1,000+ five-star reviews. We coordinate weddings across Dallas, Fort Worth, Plano, Frisco, McKinney, and the full DFW Metroplex, with coordination packages starting at $1,995.
1,000+
Five-Star Reviews
Top 1%
Nationwide (Knot Hall of Fame)
15+
Years in Business
9
Markets Nationwide
Why Dallas Couples Choose Toast Coordination
You have spent months planning every detail. The flowers, the timeline, the seating chart, the playlist. Now you need someone who makes sure it all actually happens the way you planned it, without you having to manage it yourself on your wedding day.
That is what Toast coordination is. Not a clipboard-holder who shows up the day before and asks you to explain everything. A trained event director who takes your vision, your vendor list, and your timeline, and runs the entire day so you never have to think about logistics again.
Toast coordinators have managed thousands of weddings across Dallas and the DFW Metroplex. We know the flow at every major venue. We know how to handle late caterers, weather pivots, family drama, and timeline crunches, all without the couple ever knowing something went sideways.
We hold the Knot Best of Weddings Hall of Fame distinction, a recognition given to the top 1% of wedding professionals in the country. That kind of consistency is not something most Dallas coordination companies can match.
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The Dallas Venues Our Team Knows Best
Toast has spent hundreds of hours at Dallas’s top wedding venues. Our DJs, photographers, videographers, and coordinators know the load-in logistics, the ceremony timing quirks, and the backup plans that keep a wedding day moving no matter what.
Our team knows the ballroom setup timing and cocktail hour flow at The Adolphus Hotel. We know the multi-room layout at The Mason Dallas in Oak Cliff, the downtown logistics at The Joule Hotel, and the transition timing at Hotel Crescent Court.
We have been on-site at Rosewood Mansion on Turtle Creek and know exactly how that garden-to-ballroom transition works. We know The Filter Building on White Rock Lake and the outdoor contingency plans that venue requires.
Our team works regularly at Knotting Hill Place, Dallas Arboretum, Avalon Legacy Ranch in McKinney, and Magnolia Terrace in Frisco. When your venue knows Toast by name, that’s a good sign for your wedding day.
What You Get With Toast Coordination
Every Toast wedding coordination package in Dallas includes more than a timeline. Here is what comes standard.
A dedicated event director and assistant. Every Toast coordination package includes a lead event director paired with an assistant, so nothing slips through the cracks. Your lead coordinator has managed hundreds of weddings and runs the day from start to finish. Your assistant handles the details in real time, from pinning boutonnieres to cueing the wedding party.
Full vendor management. Your coordinator contacts every vendor on your list, confirms arrival times, load-in details, meal counts, and setup requirements. On the wedding day, they are the point of contact for every vendor. Not you. Not your mom. Not your maid of honor.
A detailed master timeline. We build a comprehensive minute-by-minute timeline for your entire wedding day, from hair and makeup start times to sparkler exit. Every vendor gets a copy. Every family member who needs to be somewhere gets a copy.
Rehearsal direction. Your coordinator runs your rehearsal, walks through the processional, positions the wedding party, and answers every question so your ceremony runs smoothly the next day.
Day-of problem solving. Late caterer? Rain 30 minutes before an outdoor ceremony? Groomsman locked his keys in the car? Your coordinator handles it. You will never know it happened.
Setup and breakdown oversight. Your coordinator oversees all decor placement, table settings, and signage. After the reception, they make sure your personal items, gifts, and decor are packed and accounted for.
Dallas’s Full-Service Entertainment Company
Most couples who book Toast coordination also bundle a DJ, photographer, or videographer. There is a good reason for that.
When your coordinator, DJ, photographer, and videographer all work for the same company, the coordination is not just a service you add on. It is built into how we operate. Your coordinator already knows your DJ, has worked with your photographer before, and has the videographer on the same timeline. No introductions needed. No conflicting plans. One team running your entire day.
Toast offers DJ/MC, photography, videography, photo booth rentals, coordination, and luxury enhancements across the entire Dallas area.
Dallas Wedding DJs | Dallas Wedding Photography | Dallas Wedding Videography | All Dallas Services
Serving All of DFW
Toast coordinators work every corner of the Dallas-Fort Worth Metroplex. Whether your wedding is downtown at The Adolphus Hotel, in Deep Ellum at a chic warehouse venue, lakeside at The Filter Building on White Rock Lake, or out at a ranch venue near McKinney, we are there running your day from setup to send-off.
Plano • Frisco • McKinney • Allen • Richardson • Irving • Garland • Carrollton • Denton • Grapevine • Southlake • Keller • Flower Mound • Arlington • Rockwall
Our Dallas office is located at 1777 Timber Creek Rd #1525, Flower Mound, TX 75028. Toast has been coordinating DFW weddings since 2010.
How Much Does a Wedding Coordinator Cost in Dallas?
Wedding coordination in Dallas ranges from $800 to $5,000+ depending on the level of service, experience, and what is included.
At the low end, you are typically getting a day-of coordinator who shows up the morning of your wedding and follows a timeline you built yourself. At the high end, you get a dedicated event director who handles vendor management, timeline creation, rehearsal direction, setup oversight, and full day-of execution, backed by a company with Knot Hall of Fame credentials and 1,000+ five-star reviews.
Toast wedding coordination packages in Dallas start at $1,995. That includes a dedicated event director, vendor management, master timeline creation, rehearsal direction, and full day-of coordination. Bundling coordination with a DJ, photographer, or videographer brings the per-service cost down significantly.
FAQ: Dallas Wedding Coordination Questions
YOUR LEAD COORDINATOR
Ashley
Coordination Director, Toast Entertainment
Ashley leads Toast’s coordination team and has directed hundreds of Dallas-area weddings from rehearsal through reception send-off. She built our day-of coordination systems, trains every Toast coordinator on vendor management and timeline execution, and sets the standard our clients experience when they say their wedding day went exactly as planned. If you have ever been to a Toast wedding and noticed it just felt effortless, that is Ashley’s work.
About the Author: Walter McClellan founded Toast Entertainment in 2010 with less than $1,000 and grew it into one of the most reviewed wedding companies in America, earning The Knot Hall of Fame status.
Toast Entertainment is a full-service wedding DJ, photography, videography, coordination, and entertainment company serving Dallas, Plano, Frisco, McKinney, Southlake, and the entire DFW Metroplex.
