Toast Entertainment is Austin’s most trusted wedding coordination company, Knot Hall of Fame, top 1% of wedding professionals nationwide, with 1,000+ five-star reviews. We serve the full Austin area including Round Rock, Cedar Park, Georgetown, and the Texas Hill Country, with coordination packages starting at $1,295.
Toast by the Numbers
| 1,000+ Five-Star Reviews | Top 1% Nationwide (Knot Hall of Fame) | 15+ Years in Business | 9 Markets Nationwide |
See what couples say about us on The Knot and WeddingWire.
This Is Not Just Day-of Coordination in Austin
You have spent months planning every detail. The flowers, the timeline, the seating chart, the playlist. Now you need someone who makes sure it all actually happens the way you planned it, without you having to manage it yourself on your wedding day.
That is what Toast coordination is. Not a clipboard-holder who shows up the day before and asks you to explain everything. A trained event director who takes your vision, your vendor list, and your timeline, and runs the entire day so you never have to think about logistics again.
Toast coordinators have managed thousands of weddings across Austin and the Hill Country. We know the flow at every major venue. We know how to handle late caterers, weather pivots, family drama, and timeline crunches, all without the couple ever knowing something went sideways.
We hold the Knot Best of Weddings Hall of Fame distinction, a recognition given to the top 1% of wedding professionals in the country. That kind of consistency is not something most Austin coordination companies can match.
Austin Wedding Venues We Know by Heart
Toast coordinators have managed weddings at nearly every major Austin venue. We know the vendor load-in process at each one, the backup plan for outdoor ceremonies, and the timeline quirks that trip up couples who try to manage the day themselves.
We have coordinated hundreds of events at Ma Maison in Dripping Springs and know the rain contingency plan, the cocktail hour flow, and how to keep the timeline tight when the sun sets early. We know the multi-room layout at Barr Mansion in East Austin, the downtown logistics at Allan House, and the transition timing at The Arlo in Round Rock.
We work regularly at Grand Lady in Bee Cave, Stonehouse Villa in Driftwood, Canyonwood Ridge out in the Hill Country, Camp Lucy, Hamilton Twelve, and Duchman Family Winery. Our team already knows the vendor parking, the ceremony flip time, and which coordinator at each venue to call when something needs to change last minute.
That is not something you get from a coordinator who is visiting your venue for the first time on your wedding day.
Austin Wedding Coordination Options
Every Toast wedding coordination package in Austin includes more than a timeline. Here is what comes standard.
A dedicated event director and assistant. Every Toast coordination package includes a lead event director paired with an assistant, so nothing slips through the cracks. Your lead coordinator has managed hundreds of weddings and runs the day from start to finish. Your assistant handles the details in real time, from pinning boutonnieres to cueing the wedding party, so the director never has to step away from the timeline.
Full vendor management. Your coordinator contacts every vendor on your list, confirms arrival times, load-in details, meal counts, and setup requirements. On the wedding day, they are the point of contact for every vendor, not you, not your mom, not your maid of honor.
A detailed master timeline. We build a comprehensive minute-by-minute timeline for your entire wedding day, from hair and makeup start times to sparkler exit. Every vendor gets a copy. Every family member who needs to be somewhere gets a copy. Nothing is left to chance.
Rehearsal direction. Your coordinator runs your rehearsal, walks through the processional, positions the wedding party, and answers every question so your ceremony runs smoothly the next day.
Day-of problem solving. Late caterer? Rain 30 minutes before an outdoor ceremony? Groomsman locked his keys in the car? Your coordinator handles it. You will never know it happened.
Setup and breakdown oversight. Your coordinator oversees all decor placement, table settings, and signage. After the reception, they make sure your personal items, gifts, and decor are packed and accounted for.
Check Your Date. It Takes 60 Seconds.
Austin’s Full-Service Entertainment Company
Most couples who book Toast coordination also bundle a DJ, photographer, or videographer. There is a good reason for that.
When your coordinator, DJ, photographer, and videographer all work for the same company, the coordination is not just a service you add on. It is built into how we operate. Your coordinator already knows your DJ, has worked with your photographer before, and has the videographer on the same timeline. No introductions needed. No conflicting plans. One team running your entire day.
Toast offers DJ/MC, photography, videography, photo booth rentals, coordination, and luxury enhancements across the entire Austin area.
Serving All of Austin and the Hill Country
Toast coordinators work every corner of the Austin metro and the surrounding Texas Hill Country. Whether your wedding is downtown at a rooftop venue on Rainey Street, out in Dripping Springs at a Hill Country estate, lakeside in Lakeway, or at a vineyard near Wimberley, we are there running your day from setup to send-off.
Cities and suburbs served: Round Rock, Cedar Park, Georgetown, Pflugerville, Leander, Dripping Springs, Bee Cave, Lakeway, Kyle, Buda, San Marcos, New Braunfels, Bastrop, Manor, Hutto, Liberty Hill, Wimberley, Marble Falls, Spicewood, Lago Vista
Our Austin office is local. If you are planning an Austin-area wedding and need a coordinator who already knows your venue, your vendors, and the flow of a Texas Hill Country wedding, Toast has been doing this since 2010.
Your Coordination Director
Meet Ashley, Your Austin Wedding Coordination Director
Ashley
Coordination Director
Ashley spent her first decade in the wedding industry as a venue manager at some of Austin’s top properties. She learned coordination from both sides of the vendor relationship. Now she directs Toast’s entire coordination department, bringing that venue expertise to every timeline, every weather contingency, and every vendor handoff. Her background means she has already solved the problems most coordinators are encountering for the first time. When Ashley builds your day-of plan, it accounts for things only someone with venue-side experience would think to prepare for.
How Much Does Austin Wedding Coordination Cost?
Wedding coordination in Austin ranges from $800 to $5,000+ depending on the level of service, experience, and what is included.
At the low end, you are typically getting a day-of coordinator who shows up the morning of your wedding and follows a timeline you built yourself. At the high end, you get a dedicated event director who handles vendor management, timeline creation, rehearsal direction, setup oversight, and full day-of execution, backed by a company with Knot Hall of Fame credentials and 1,000+ five-star reviews.
Toast wedding coordination packages in Austin start at $1,295. That includes a dedicated event director, vendor management, master timeline creation, rehearsal direction, and full day-of coordination. Bundling coordination with a DJ, photographer, or videographer brings the per-service cost down significantly.
Want an exact quote for your date and venue? It takes 60 seconds.
Austin Wedding Coordination FAQ
About the Author
Walter McClellan founded Toast Entertainment in 2010 with less than $1,000 and grew it into one of the most reviewed wedding companies in America, earning The Knot Hall of Fame status. Toast Entertainment is a full-service wedding DJ, photography, videography, coordination, and entertainment company serving Austin, Round Rock, Cedar Park, Georgetown, and the entire Texas Hill Country.
