Event Coordinator
(San Antonio)

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ShaydeJordan.Wedding (578 of 655)
coordination of couples hands


Call us today! 1.866.TO.TOAST | 1-866-868-6278

Quality, professional event coordination in San Antonio, Texas is easy to find with Toast Entertainment. Our team of highly experienced event coordinators are the pride of our workforce because we can only deliver fantastic results for our clients through their expertise. Not only do we deliver a premier service, but we deliver our services within budgetary range for all residents and businesses of San Antonio. Don’t take our word for it, with over 1000+ 5 star reviews and growing, our work speaks for itself. Hire us for your event coordination needs in San Antonio.

Coordination of bride's friends

What is Professional Event Coordination? 

Professional event coordination is the art of handling the entirety of throwing an event from start to finish through clever planning, scheduling, booking, and collaboration with multiple parties. If it sounds complicated to you, don’t worry, because event coordination is complicated. In San Antonio, the best professional event coordination services are found at Toast Entertainment. Our event coordinators have perfected the art of throwing incredible, lively, and memorable events while drastically reducing the burden of planning for event throwers. 

How do I hire an Event Coordination in San Antonio, Texas?

Use our booking form here to hire a professional event coordinator in San Antonio. Our professional event coordinator(s) will handle your event’s coordination according to which package you choose from our event coordination packages located here. Please contact us during your booking to ask about custom request’s. We can combine or dissect our professional event coordination services in San Antonio to meet your specific requirements. Our friendly sales representatives will gladly discuss your event and the work needed to throw a party worth remembering. 


What is needed from me when it comes to Professional Event Coordination from Toast Entertainment?

The only thing needed from you when it comes to professional event coordination from Toast Entertainment in San Antonio is collaboration. We want to know what is on your mind and how you want your event to flow. Our team will go over every aspect of your event with you to make sure everything meets your standards and requirements. We offer unlimited communication in our packages for this reason. Making sure your event goes as planned is our job and we pride ourselves on making sure events go off without any problems.

What kind of timeline can I expect from Toast Entertainment Event Coordination Services?

Toast Entertainment event coordination services in San Antonio will do our best to meet any kind of timeline you might need to throw your event. However, the sooner you book and start planning your event, the lower your chances are for any problems to arise. Here is a detailed list of all of our event coordination offerings and how we arrange timelines for events in San Antonio – 

  1. Initial consultation meeting to explain the planning & coordination process, cover expectations, vendor referrals, Timeline, Layout, Checklist, and your overall vision for the event. This meeting is held 4 to 6 months before your Event
  2. Venue Tour Meeting – discuss vendor contact info and arrival times, progress check the Layout and Timeline, and cover any remaining event details. This meeting is held 4 to 6 weeks before your Event
  3. Unlimited phone and email communication
  4. 1-2 weeks before the day of the event, we will call all vendors to verify details of their services and any remaining balances
  5. Develop and distribute Event Day itinerary
  6. Cake coordination 

That’s not all! On the day of the event, we further offer-

  • Manage Timeline flow
  • Manage vendors per your instructions
  • Manage vendor setup at any sites
  • Place table names/numbers, place cards, favors, etc. per your instructions
  • Oversee ushers & guest book attendants
  • Manage Event Party
  • Properly line up processional & cue musicians
  • Coordinate entertainment and all announcements/events during reception
  • Ensure payment of vendor tips and balances
  • Break down table numbers/names, place cards, favors, toasting glass & serving set, décor for gift/sign in/memory/favor tables per your instructions
  • Wedding photographer coordination


Toast Entertainment has been coordinating events across the United States long enough to know what it takes to be a professional event coordinator worth hiring. Our team of professional event coordinators have been vetted through experience and the work they have accomplished. When considering Toast Entertainment, we hope you think of hiring our event coordinators not because of our price, but because we are hands down the best event coordination service provider in San Antonio.

Toast Entertainment is pleased to announce that they have been inducted into The Knot Best of Weddings Hall of Fame. The Knot is the leading wedding brand and marketplace. Exceptional wedding professionals who have earned four or more of The Knot Best of Weddings awards are inducted into the prestigious Hall of Fame.


In 2021, only 2% of the 250,000 wedding professionals listed on TheKnot.com have received this distinguished accolade.

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WeddingWire Couples’ Choice Awards® recipients represent the top five percent of wedding professionals who demonstrate excellence in quality, service, responsiveness and professionalism.

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