Event Coordination

Event Coordination Services

Long Island Event Coordinators Offering Stress-free Peace Of Mind!

Our Event Coordinators take pride in creating masterful events. We strive to provide world-class service in all we do – and it shows!
Toast Entertainment elevates Coordination Services to the next level. We understand that your event is one of the most important days of your life, and we provide experienced, professional guidance to ensure that every detail is covered. We aim to ease the stress of the event so you can enjoy the fun!

During your initial consultation, you and your Coordinator will discuss your style, your vision, and your expectations of the big day. Together you will begin to create your timeline, go over all your vendor contracts, and prepare an overall plan.

Your second in-person meeting will be The Venue Tour. You and your Coordinator will meet at your venue to get a full scope understanding of the layout, vendor setup areas, table and room décor ideas, etc.

The Rehearsal Dinner can prove vital to the success of any event — that’s why it’s a “rehearsal”!

Book our Weekend Coordination package and your Coordinator will attend and organize your 1-hour rehearsal, making sure everyone is ready for the big event! Our Weekend package also includes an Assistant Coordinator for your wedding day whose sole purpose is to tend to contingency plans and all the minute details.

On the Day Of the event, your Coordinator will actively manage your Timeline, Layout and Checklists, overseeing the arrival and progress of all event vendors, and serving as a central point of leadership for your event.

Bride getting ready for her wedding with her bridesmaids.
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Our Coordination Packages Include:

Leading up to the big day

  • Initial consultation meeting held 4 to 6 months before your event
  • Venue Tour Meeting held 4 to 6 weeks before your event
  • Unlimited phone and email communication
  • 1-2 weeks before the day of the event, we will call all vendors to verify details of their services, arrival times and remaining balances
  • Unlimited phone and email communication
  • Develop and distribute event day itinerary
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Your Event Day:

  • Manage Timeline from start to finish
  • Manage vendors arrival and setup
  • Manage vendor setup at any sites
  • Place table names/numbers, place cards, favors, etc.
  • Oversee ushers & attendants
  • Manage Wedding Party
  • Line up processional & cue musicians
  • Coordinate entertainment and announcements/events during reception
  • Manage payment of vendor tips and balances
  • Break down table numbers/names, place cards, favors, toasting glass & serving set, décor for gift/sign in/memory/favor tables per your instructions
  • AND EVERYTHING IN BETWEEN

 

*Most people find 8 hours of event coverage ideal for most events; but, if you need more time, it’s $100 an hour after the initial 8-hour coverage. Book our Weekend Coordination and get unlimited hours of service on your Event Day.

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Day of Event Coordination

 

  • Includes 8 hours of Coordination services on your Event Day

 

 

Weekend Coordination Package

 

  • 1-Hour Event Rehearsal
  • Unlimited hours of Coordination Services on your Event Day
  • Assistant Coordinator on your Event Day

Click here to learn more about our Coordination pricing and packages

TESTIMONIALS Check Out What Our Clients Says About Us

Cartoon bride and groom with a pink heart. Tamara Brady

My experience using Toast Entertainment was a 10/10. Planning a wedding can be chaotic and overwhelming, but Toast made it so much easier! I used them for Wedding Coordination, Photography, and DJ...Read More

Cartoon bride and groom with a pink heart. Toni

We are so happy that we chose Toast to provide our DJ, Photobooth and videography services. They are so organized, and responsive in the planning process. Very professional and truly cared about...Read More

Veronica Jones event testimonial. Veronica Jones

My wedding was on 9/18/22 and let me tell you it was a HIT!!! Toast was a priority vendor for me from the beginning. I found them on Instagram through hashtags! I...Read More

Maria T. wedding testimonial. Maria T

Our wedding was 10/1, and we have been told countless times it was the “best wedding/ party ever” and that is on no little part because of Toast! Everyone loved the mirror...Read More

Bao Dunham wedding testimonial. Bao Dunham

One of the best decision that I've ever made was hiring Toast Entertainment for the photography, videography, DJ, and photobooth for my wedding a few weeks ago!  I cannot stop bragging -...Read More