Event Coordinator

(Long Island)

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Event coordination takes talent, skill, and experience. There is no way around it and that is why event coordination in Long Island, New York is best left to professionals. It is understandable to be afraid of the cost of professional event coordinators because costs have been exaggerated due to lavish events on television. Luckily, Toast Entertainment is here to help the people of Long Island without charging an arm and a leg to coordinate your event while still delivering a quality service. We know how to throw a party while avoiding common missteps and problems that can occur due to poor event coordination. Trust in the professionals when it comes to event coordination in Long Island. Trust in Toast Entertainment.

Coordination of bride's friends

Who offers Event Coordination Services in Long Island, New York?

Toast Entertainment offers the best event coordination services in Long Island, New York. Leave the hard work and stress to our team while you focus on enjoying your big event. Our years of experience, knowledge, and successful event coordinations have made us the go-to event coordinators of Long Island. Feel free to get in contact with our friendly customer support staff to discuss all Toast Entertainment has to offer you and your events. 


Why would hire a professional for Event Coordination Services?

Event coordination is not easy. There is no way around this fact and trying to organize your own event is ill advised because there are too many things that can go wrong when coordinating an event in Long Island. Why risk it? 

Toast Entertainment is pleased to announce that they have been inducted into The Knot Best of Weddings Hall of Fame. The Knot is the leading wedding brand and marketplace. Exceptional wedding professionals who have earned four or more of The Knot Best of Weddings awards are inducted into the prestigious Hall of Fame.


In 2021, only 2% of the 250,000 wedding professionals listed on TheKnot.com have received this distinguished accolade.

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WeddingWire Couples’ Choice Awards® recipients represent the top five percent of wedding professionals who demonstrate excellence in quality, service, responsiveness and professionalism.

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Read all of our Wedding Disc Jockey Reviews at WeddingWire.com

What is involved with Event Coordination?

There are a lot of moving parts involved with event coordination services in Long Island. Toast Entertainment elevates Coordination Services. We understand that your event is extremely important and we provide experienced, professional guidance to ensure that every detail is covered.  We aim to ease the stress of the event and free you up to enjoy the fun. We take pride in offering one of the most comprehensive event coordination packages in the industry. Our event coordination package includes but is not limited to the following-

Initial consultation meeting to explain the planning & coordination process, cover expectations, vendor referrals, Timeline, Layout, Checklist, and your overall vision for the event. This meeting is held 4 to 6 months before your Event

  1. Venue Tour Meeting – discuss vendor contact info and arrival times, progress check the Layout and Timeline, and cover any remaining event details. This meeting is held 4 to 6 weeks before your Event
  2. Unlimited phone and email communication
  3. 1-2 weeks before the day of the event, we will call all vendors to verify details of their services and any remaining balances
  4. Develop and distribute Event Day itinerary
  5. Cake coordination 

That’s not all! On the day of the event, we further offer-

  • Manage Timeline flow
  • Manage vendors per your instructions
  • Manage vendor setup at any sites
  • Place table names/numbers, place cards, favors, etc. per your instructions
  • Oversee ushers & guest book attendants
  • Manage Event Party
  • Properly line up processional & cue musicians
  • Coordinate entertainment and all announcements/events during reception
  • Ensure payment of vendor tips and balances
  • Break down table numbers/names, place cards, favors, toasting glass & serving set, décor for gift/sign in/memory/favor tables per your instructions
  • Wedding photographer coordination

Coordinating an event in Long Island takes planning and coordination best delivered by professionals. We know how to hit every important point as listed above, and we will work with you on any intangible not listed on our event coordination packages. On the Day Of the event, your Coordinator will actively manage your Timeline, overseeing the arrival and progress of all event vendors, giving a central point of leadership for the event.  Managing both the flow and details of the day (from the ceremony through break-down of the reception), your Coordinator will be there to produce the event you planned. Get in contact with us if you have any sort of special requests regarding event coordination in Long Island. 

How much do Event Coordination Services cost?

You can find how much event coordination services from Toast Entertainment in Long Island cost here. Event coordination pricing is different depending upon whom you choose to do the job. Make sure to vet your event coordinator before planning out your events because realizing someone can’t do the job halfway through planning will only result in additional costs and stress. Avoid the chances of this happening by opting for experienced, seasoned event coordinators from Toast Entertainment. Our Coordination Services ensure supreme event quality with dependable guidance throughout.  You are entitled to an experience that helps control cost and planning miscues — our event managers will be there to deliver.

Toast Entertainment is the go-to event coordination company of Long Island, New York. Our Coordinators take pride in creating masterful events. We strive to provide world-class service in all we do and it shows! Going the extra mile to make your event as special as possible is just part of the job. Let us know if you have any special requests or requirements and we will do our best to fulfill those requests and requirements. Nothing promotes success like preparation, and safety nets assure results.