Event Coordination

Houston Event Coordinators Offering Stress-free Peace Of Mind!

Are you planning an event in Houston, Texas? Do you need an event coordinator to help plan your event? Look no further than Toast Entertainment for professional event coordination services in Houston. With over 1000+ 5 star reviews, our work speaks for itself.

We go the extra mile to make sure your event goes as planned and understand how the local communities of Houston want to throw their events. Houstonians are known for world class culture and Toast Entertainment is proud to coordinate events for such amazing people and businesses.

Bride getting ready for her wedding with her bridesmaids.


The type of event coordination services available depend upon whom you choose to provide said service in Houston. This means that who you chose matters when it comes to event coordination. There are a lot of event coordinators to choose from and sorting through them all one by one is not worth your time. The best event coordination services available in Houston come from Toast Entertainment. We have done the hard work of sifting through the thousands of event coordinators in Houston to find the right event coordinators for your specific event.


What should I expect from Event Coordination Services provided by Toast Entertainment?

Expect the best event coordination services in Houston when you use Toast Entertainment. Our team of highly trained event coordinators have been providing event coordination services to event throwers in Texas for years. We know what it takes to throw a memorable event down to the minute and will work with you to coordinate the best event of your life. You can rest easy knowing the hard work is in the hands of true professionals when you hire Toast Entertainment to coordinate your event(s). Our event coordination package includes but is not limited to the following-

  • Initial consultation meeting to explain the planning & coordination process, cover expectations, vendor referrals, Timeline, Layout, Checklist, and your overall vision for the event. This meeting is held 4 to 6 months before your Event
  • Venue Tour Meeting – discuss vendor contact info and arrival times, progress check the Layout and Timeline, and cover any remaining event details. This meeting is held 4 to 6 weeks before your Event
  • Unlimited phone and email communication
  • 1-2 weeks before the day of the event, we will call all vendors to verify details of their services and any remaining balances
  • Develop and distribute Event Day itinerary
  • Cake coordination


  • Manage Timeline flow
  • Manage vendors per your instructions
  • Manage vendor setup at any sites
  • 1-2 weeks before the day of the event, we will call all vendors to verify details of their services and any remaining balances
  • Oversee ushers & guest book attendants
  • Manage Event Party
  • Properly line up processional & cue musicians
  • Coordinate entertainment and all announcements/events during reception
  • Ensure payment of vendor tips and balances
  • Break down table numbers/names, place cards, favors, toasting glass & serving set, décor for gift/sign in/memory/favor tables per your instructions
  • Wedding photographer coordination

How long does it take to professionally Coordinate an Event?

It takes a bit of time to professionally coordinate events in Houston. The longer, the better, but short notice event coordination is available from companies like Toast Entertainment. We have been doing this long enough to know how to quickly put together an event, however, we prefer to have at least 1 week advance notice for event coordination services in Houston. Our team collaborates with you and anyone else involved on your team to come up with a minute by minute plan for your event(s).

Two grooms slow dancing as their wedding party watches.

What should I budget for Event Coordination Services?

Here is a link to see the event coordination packages offered by Toast Entertainment in Houston. This should give you a general idea of the hourly rate for professional event coordination in Houston. We do not like to highlight price first because we truly want you to hire us for our superb event coordination services and not only because we offer the best price to service ratio in the industry.

TESTIMONIALS Check Out What Our Clients Says About Us

Cartoon bride and groom with a pink heart. Tamara Brady

My experience using Toast Entertainment was a 10/10. Planning a wedding can be chaotic and overwhelming, but Toast made it so much easier! I used them for Wedding Coordination, Photography, and DJ...Read More

Cartoon bride and groom with a pink heart. Toni

We are so happy that we chose Toast to provide our DJ, Photobooth and videography services. They are so organized, and responsive in the planning process. Very professional and truly cared about...Read More

Veronica Jones event testimonial. Veronica Jones

My wedding was on 9/18/22 and let me tell you it was a HIT!!! Toast was a priority vendor for me from the beginning. I found them on Instagram through hashtags! I...Read More

Maria T. wedding testimonial. Maria T

Our wedding was 10/1, and we have been told countless times it was the “best wedding/ party ever” and that is on no little part because of Toast! Everyone loved the mirror...Read More

Bao Dunham wedding testimonial. Bao Dunham

One of the best decision that I've ever made was hiring Toast Entertainment for the photography, videography, DJ, and photobooth for my wedding a few weeks ago!  I cannot stop bragging -...Read More