Event Coordinator (Houston)

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ShaydeJordan.Wedding (578 of 655)
coordination of couples hands


Call us today! 1.866.TO.TOAST | 1-866-868-6278

Are you planning an event in Houston, Texas? Do you need an event coordinator to help plan your event? Look no further than Toast Entertainment for professional event coordination services in Houston. With over 1000+ 5 star reviews, our work speaks for itself. We go the extra mile to make sure your event goes as planned and understand how the local communities of Houston want to throw their events. Houstonians are known for world class culture and Toast Entertainment is proud to coordinate events for such amazing people and businesses.

Coordination of bride's friends

What type of Event Coordination Services are available in Houston, Texas?

The type of event coordination services available depend upon whom you choose to provide said service in Houston. This means that who you chose matters when it comes to event coordination. There are a lot of event coordinators to choose from and sorting through them all one by one is not worth your time. The best event coordination services available in Houston come from Toast Entertainment. We have done the hard work of sifting through the thousands of event coordinators in Houston to find the right event coordinators for your specific event. 


What should I expect from Event Coordination Services provided by Toast Entertainment?

Expect the best event coordination services in Houston when you use Toast Entertainment. Our team of highly trained event coordinators have been providing event coordination services to event throwers in Texas for years. We know what it takes to throw a memorable event down to the minute and will work with you to coordinate the best event of your life. You can rest easy knowing the hard work is in the hands of true professionals when you hire Toast Entertainment to coordinate your event(s). Our event coordination package includes but is not limited to the following-

  1. Initial consultation meeting to explain the planning & coordination process, cover expectations, vendor referrals, Timeline, Layout, Checklist, and your overall vision for the event. This meeting is held 4 to 6 months before your Event
  2. Venue Tour Meeting – discuss vendor contact info and arrival times, progress check the Layout and Timeline, and cover any remaining event details. This meeting is held 4 to 6 weeks before your Event
  3. Unlimited phone and email communication
  4. 1-2 weeks before the day of the event, we will call all vendors to verify details of their services and any remaining balances
  5. Develop and distribute Event Day itinerary
  6. Cake coordination 

That’s not all! On the day of the event, we further offer-

  • Manage Timeline flow
  • Manage vendors per your instructions
  • Manage vendor setup at any sites
  • Place table names/numbers, place cards, favors, etc. per your instructions
  • Oversee ushers & guest book attendants
  • Manage Event Party
  • Properly line up processional & cue musicians
  • Coordinate entertainment and all announcements/events during reception
  • Ensure payment of vendor tips and balances
  • Break down table numbers/names, place cards, favors, toasting glass & serving set, décor for gift/sign in/memory/favor tables per your instructions
  • Wedding photographer coordination

How long does it take to professionally Coordinate an Event?

It takes a bit of time to professionally coordinate events in Houston. The longer, the better, but short notice event coordination is available from companies like Toast Entertainment. We have been doing this long enough to know how to quickly put together an event, however, we prefer to have at least 1 week advance notice for event coordination services in Houston. Our team collaborates with you and anyone else involved on your team to come up with a minute by minute plan for your event(s). 

What should I budget for Event Coordination Services?

Here is a link to see the event coordination packages offered by Toast Entertainment in Houston. This should give you a general idea of the hourly rate for professional event coordination in Houston. We do not like to highlight price first because we truly want you to hire us for our superb event coordination services and not only because we offer the best price to service ratio in the industry. 


Event coordination is a difficult skill developed over years of practice. Arranging a birthday party is not the same as coordinating a large-scale event. Trust your event coordination in Houston to the trusted professionals at Toast Entertainment. We take pride in our services and will do everything in our power to make sure your event goes off without any problems.

Toast Entertainment is pleased to announce that they have been inducted into The Knot Best of Weddings Hall of Fame. The Knot is the leading wedding brand and marketplace. Exceptional wedding professionals who have earned four or more of The Knot Best of Weddings awards are inducted into the prestigious Hall of Fame.


In 2021, only 2% of the 250,000 wedding professionals listed on TheKnot.com have received this distinguished accolade.

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WeddingWire Couples’ Choice Awards® recipients represent the top five percent of wedding professionals who demonstrate excellence in quality, service, responsiveness and professionalism.

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