Event Coordination

Fort Worth Event Coordinators Offering Stress-free Peace Of Mind!

Event coordination takes talent, skill, and experience. There is no way around it and that is why event coordination in Fort Worth, Texas is best left to professionals. It is understandable to be afraid of the cost of professional event coordinators because costs have been exaggerated due to lavish events on television.

Luckily, Toast Entertainment is here to help the people of Fort Worth without charging an arm and a leg to coordinate your event while still delivering a quality service. We know how to throw a party while avoiding common missteps and problems that can occur due to poor event coordination. Trust in the professionals when it comes to event coordination in Fort Worth. Trust in Toast Entertainment.

Bride getting ready for her wedding with her bridesmaids.


Toast Entertainment offers the best event coordination services in Fort Worth, Texas. Leave the hard work and stress to our team while you focus on enjoying your big event. Our years of experience, knowledge, and successful event coordinations have made us the go-to event coordinators of Fort Worth. Feel free to get in contact with our friendly customer support staff to discuss all Toast Entertainment has to offer you and your events.



Event coordination is not easy. There is no way around this fact and trying to organize your own event is ill advised because there are too many things that can go wrong when coordinating an event in Fort Worth. Why risk it?



There are a lot of moving parts involved with event coordination services in Fort Worth. Toast Entertainment elevates Coordination Services. We understand that your event is extremely important and we provide experienced, professional guidance to ensure that every detail is covered. We aim to ease the stress of the event and free you up to enjoy the fun. We take pride in offering one of the most comprehensive event coordination packages in the industry. Our event coordination package includes but is not limited to the following-

  • Initial consultation meeting to explain the planning & coordination process, cover expectations, vendor referrals, Timeline, Layout, Checklist, and your overall vision for the event. This meeting is held 4 to 6 months before your Event
  • Venue Tour Meeting – discuss vendor contact info and arrival times, progress check the Layout and Timeline, and cover any remaining event details. This meeting is held 4 to 6 weeks before your Event
  • Unlimited phone and email communication
  • 1-2 weeks before the day of the event, we will call all vendors to verify details of their services and any remaining balances
  • Develop and distribute Event Day itinerary
  • Cake coordination


  • Manage Timeline flow
  • Manage vendors per your instructions
  • Manage vendor setup at any sites
  • 1-2 weeks before the day of the event, we will call all vendors to verify details of their services and any remaining balances
  • Oversee ushers & guest book attendants
  • Manage Event Party
  • Properly line up processional & cue musicians
  • Coordinate entertainment and all announcements/events during reception
  • Ensure payment of vendor tips and balances
  • Break down table numbers/names, place cards, favors, toasting glass & serving set, décor for gift/sign in/memory/favor tables per your instructions
  • Wedding photographer coordination

Coordinating an event in Fort Worth takes planning and coordination best delivered by professionals. We know how to hit every important point as listed above, and we will work with you on any intangible not listed on our event coordination packages. On the Day Of the event, your Coordinator will actively manage your Timeline, overseeing the arrival and progress of all event vendors, giving a central point of leadership for the event. Managing both the flow and details of the day (from the ceremony through break-down of the reception), your Coordinator will be there to produce the event you planned. Get in contact with us if you have any sort of special requests regarding event coordination in Fort Worth.

Two grooms slow dancing as their wedding party watches.


You can find how much event coordination services from Toast Entertainment in Fort Worth cost here. Event coordination pricing is different depending upon whom you choose to do the job. Make sure to vet your event coordinator before planning out your events because realizing someone can’t do the job halfway through planning will only result in additional costs and stress. Avoid the chances of this happening by opting for experienced, seasoned event coordinators from Toast Entertainment. Our Coordination Services ensure supreme event quality with dependable guidance throughout. You are entitled to an experience that helps control cost and planning miscues — our event managers will be there to deliver.

TESTIMONIALS Check Out What Our Clients Says About Us

Cartoon bride and groom with a pink heart. Tamara Brady

My experience using Toast Entertainment was a 10/10. Planning a wedding can be chaotic and overwhelming, but Toast made it so much easier! I used them for Wedding Coordination, Photography, and DJ...Read More

Cartoon bride and groom with a pink heart. Toni

We are so happy that we chose Toast to provide our DJ, Photobooth and videography services. They are so organized, and responsive in the planning process. Very professional and truly cared about...Read More

Veronica Jones event testimonial. Veronica Jones

My wedding was on 9/18/22 and let me tell you it was a HIT!!! Toast was a priority vendor for me from the beginning. I found them on Instagram through hashtags! I...Read More

Maria T. wedding testimonial. Maria T

Our wedding was 10/1, and we have been told countless times it was the “best wedding/ party ever” and that is on no little part because of Toast! Everyone loved the mirror...Read More

Bao Dunham wedding testimonial. Bao Dunham

One of the best decision that I've ever made was hiring Toast Entertainment for the photography, videography, DJ, and photobooth for my wedding a few weeks ago!  I cannot stop bragging -...Read More