Planning and executing an event successfully, whether big or small, requires hard work and event planning expertise, which doesn’t come naturally. It’s best to hire someone with planning expertise, years of experience, and impeccable strategies to execute an event – an event planner. Event planners have organizational skills, attention to detail, creativity, and adaptability, ensuring the smooth running of any social event. Hiring one will save you energy, time, and money. Choosing an event planner can be overwhelming, especially if many choices exist. Read on to know the right questions to ask when choosing event planners in San Antonio.
Relevant Event Planning Experience
The first practical question you should ask when looking for an event planner is their years of experience. Asides from how long they have worked in the event planning industry, you should inquire to know if they have worked with your type of event before. The service or specialization the event planner offers must match your event planning needs. Your event planner should be upfront about their experience and should also be able to provide a portfolio of events similar to yours. The event planner may have a specialized portfolio for specific events or themes or an all-inclusive portfolio showcasing all or some of the events they have successfully planned.
Cost of Hiring
Every professional business comes with a hiring price, including event planning. Thus, the cost of hiring an event planner is an important question you should ask to ensure it fits into your budget. Most event planners charge for their services and time on top of the event budget. Generally, an event budget covers the decorations, venue, vendors, catering, and other event activities put in place. Fees charged by the event planner will cover the energy and time spent securing a venue, negotiating with vendors, and working with the client to create a well-organized event.
The Frequency of Communication
Many event planners prefer to be in contact with their clients daily, while others prefer weekly check-ins so they can have time to focus on performing their duties. So, when choosing an event planner, you should ask how often you can expect to be communicated with about the progress of the event planning and their preferred mode of communication.
Before making a decision, it is best to ensure that the personality of the event planner suits yours. Whether you decide on daily or weekly check-ins, getting along with your event planner is vital for things to go smoothly. It will be challenging to communicate or coordinate details regarding the event’s progress if their personality or work ethic doesn’t mesh with yours.
Coordination Services at Toast Entertainment
If you’re looking for a dependable, professional, and experienced event planner to coordinate your event and make it a big success, you’re at the right place. At Toast Entertainment, we offer coordination services that include managing vendors per your instructions, managing your event party, overseeing ushers, and more to ensure your big day is well-planned and well-organized. We can’t wait to help you coordinate the wedding of your dreams. Contact us to find out more about our exceptional services!